Fundraisers and Community Events That Run the Way Your Mission Deserves.
Fundraisers. Galas. Donor events. Community festivals. OTTEP helps nonprofits, foundations, and community organizations execute events that are well-run, donor-ready, and aligned with the work you do every day.
OTTEP works with nonprofits, foundations, health organizations, community coalitions, and youth-serving organizations across Sacramento and Northern California. If your event is tied to your mission, your donors, or your community — and it needs to run well — we’re the right partner.
Best Fit For
Mission-driven organizations that need their event professionally executed without burning out the staff responsible for making it happen.
Event Types We Manage
· Fundraising galas · Donor appreciation events · Community festivals · Health fairs · Annual benefit dinners · Awareness campaigns · Grant-funded public programs · Youth-serving events
Non-profit Event
Management Packages
All packages except “Fundraiser Planning Support” include event-day management up to 10 hours on-site. Standard lead time is 8–12 weeks. Short-timeline rate applies for engagements under 6 weeks.
Fundraiser Planning Support
- Event timeline development
- Vendor coordination & communication
- Event structure & planning
- Budget guidance
- Run of show
You get the planning structure your team doesn’t have time to build.
- Planning consultation and event goal alignment
- Full event timeline and workback schedule
- Vendor plan with coordination approach
- Run of show built around your program
- Budget framework and procurement tracking
Fundraiser Event Management
- Vendor coordination & communication
- Sponsor & donor support
- Event logistics
- Staffing coordination
- Event-day execution
You get an experienced event team that owns the operational layer.
- Everything in Fundraiser Planning Support
- Vendor sourcing, contracting support, and full coordination
- Sponsor activation logistics and on-site recognition coordination
- Donor check-in, seating, and VIP flow management
- Staffing plan with roles and communication structure
- Day-of production schedule and command structure
- On-site team leadership through load-in, event, and breakdown
Full Fundraiser Production
- Event planning
- Sponsor activation
- Vendor coordination
- Event logistics
- Guest experience
- Event-day team management
You get full-service production from first planning call to final breakdown.
- Event strategy session and revenue goal alignment
- Full planning timeline from kickoff through post-event wrap
- Complete vendor sourcing, management, and coordination
- Sponsor activation plan
- Guest experience design
- Auction and giving moment logistics (if applicable)
- Full event-day production team
- Post-event debrief report
Multi-day galas and two-day engagements are quoted based on expanded scope. Contact us to discuss your event.
Designed for nonprofits, foundations, healthcare organizations, community coalitions, and youth-serving organizations that need experienced event leadership to deliver meaningful, well-executed events while maximizing impact and stakeholder engagement.
Start a Project Inquiry-
Fieldhaven Feline Center
Full event production & day of management for their annual fundraiser for an animal welfare organization, including vendor coordination, donor engagement, and event day execution.
-
California Black Women's Health Project
Community health event planning and logistics for a statewide mission-driven organization, including vendor sourcing, event layout, staffing, and on-site operations.
-
Sacramento County Women & Girls Festival
Multi-partner community festival coordination with vendor management, stakeholder logistics, and on-site execution for 600+ attendees and 100+ community resource booths.
Experience You Can Trust. Events That Reflect Your Brand.
Over The Top Events & Parties is a California Certified Small Business and Micro Business based in Sacramento. Founded by Teresa Mixon — event strategist, program operations specialist, and execution expert — OTTEP has served corporate clients, government-adjacent programs, nonprofits, and private clients across the Sacramento region, Bay Area, and beyond.
Standard Planning Timeline
Standard lead time is 8–12 weeks. Engagements with a planning window of 6 weeks or less are quoted using a short-timeline rate to reflect the accelerated planning process.
Contact us to discuss availability.
Professional On-Site Execution
All full-management packages include professional event-day management for up to 10 hours on-site.
Extended event days, multi-day events, and complex load-in/load-out schedules are quoted individually within your proposal.
Not Ready for a Full Project Yet?
Book an Event Plan Audit. In 3 hours, we review what you have, identify what's missing, and give you a written priority plan — so you know exactly what to do next. Investment: $1,000. Applies as a credit if you move forward.