Bringing Structure to the Events That Move Your Mission Forward.
Stakeholder convenings. Statewide conferences. Public meetings. Community dialogues. When the work involves too many partners, too many moving parts, and not enough internal coordination capacity — OTTEP steps in.
Stakeholder Event
Management Packages
All packages include event-day coordination up to 10 hours on-site. Multi-day convenings, post-event reporting, and government/public-sector engagements requiring hourly fee schedules are quoted accordingly. Standard lead time is 8–12 weeks. Short-timeline rate applies for engagements under 6 weeks.
Convening Operations Support
- Master timeline & run of show
- Vendor coordination & communication
- Stakeholder coordination
- Logistics planning & oversight
- Event-day management (up to 10 hrs on-site)
Program + Convening Management
- Everything in Package 01
- Multi-stakeholder planning
- Systems & workflow management
- Registration & guest check-in
- Professional on-site execution
Multi-Day / MultiStakeholder Convening
- Full-service planning
- Operational management
- Stakeholder coordination
- Program flow management
- Post-event debrief & reporting
Government and public-sector-adjacent engagements requiring an hourly fee schedule for procurement or RFP purposes are supported. Role-based rates and not-to-exceed (NTE) structures are available on request.
Start a Project Inquiry-
UCSD RSI Statewide Conference
Full convening operations and stakeholder coordination for a statewide conference hosted by UC San Diego.
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Cool Schools Yolo
Community and stakeholder event management for a regional education initiative.
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Sacramento County Women & Girls Festival
Multi-partner community event coordination including vendor management, logistics, and on-site execution.
Experience You Can Trust. Events That Reflect Your Brand.
Over The Top Events & Parties is a California Certified Small Business and Micro Business based in Sacramento. Founded by Teresa Mixon — event strategist, program operations specialist, and execution expert — OTTEP has served corporate clients, government-adjacent programs, nonprofits, and private clients across the Sacramento region, Bay Area, and beyond.
Standard Planning Timeline
Standard lead time is 8–12 weeks. Engagements with a planning window of 6 weeks or less are quoted using a short-timeline rate to reflect the accelerated planning process.
Contact us to discuss availability.
Professional On-Site Execution
All full-management packages include professional event-day management for up to 10 hours on-site.
Extended event days, multi-day events, and complex load-in/load-out schedules are quoted individually within your proposal.
Not Ready for a Full Project Yet?
Book an Event Plan Audit. In 3 hours, we review what you have, identify what's missing, and give you a written priority plan — so you know exactly what to do next. Investment: $1,000. Applies as a credit if you move forward.