OTTEP supports organizations that need more than event logistics. We help civic, corporate, nonprofit, and community-based teams move initiatives, programs, launches, and organizational milestones from concept to successful implementation.
Our work combines strategic planning, operational coordination, stakeholder alignment, and on-site execution so organizations can deliver high-quality public-facing experiences without overextending internal staff.
California Certified Small Business / Micro Business | Cert ID: 2050752
Program & Operations Management
OTTEP provides the operational structure needed to keep complex initiatives organized, aligned, and moving forward. We manage timelines, workflows, vendors, logistics, communication checkpoints, and planning details so internal teams are not left carrying the full burden alone.
This service is especially valuable for organizations with lean staff, multiple partners, grant-funded deliverables, public visibility, or projects that require coordination across departments, vendors, agencies, sponsors, or community partners.
Program & Project Management
- Program and project management
- Workflow development
- Timeline and milestone tracking
- Planning checklists and production schedules
Operations & Coordination
- Vendor sourcing and coordination
- Cross-functional coordination
- Internal and external communication flow
- Meeting agendas and planning notes
Execution & Delivery
- Run-of-show development
- Operational troubleshooting
- Budget tracking support
- Documentation and post-project debriefs
Who This Service Is For
Organizations that have a program, event, or public-facing initiative underway but need a reliable implementation partner to manage the moving parts.
Outcome
A more organized, efficient, and professionally managed process that reduces stress, protects internal capacity, and keeps the project moving toward completion.
Program & Operations
Management Services
Every engagement is custom-scoped at intake. Prices shown are starting rates for the described scope. Standard lead time is 4–8 weeks for project engagements. Short-timeline rate applies for engagements beginning in under 3 weeks. Government and public-sector clients requiring an hourly fee schedule or NTE structure for procurement are supported — see hourly rate section below.
Operational Advisory
WHO THIS IS FOROrganizations that need expert operational guidance and planning tools but have internal capacity to execute. OTTEP assesses, recommends, and equips — your team implements.
What's included- Operational assessment and gap analysis
- Planning framework and recommended workflow
- Timeline and milestone structure
- Documentation templates and checklists
- One working session to transfer tools
- One follow-up check-in within 30 days
- Written operational assessment report
- Planning framework document
- Timeline and workback schedule
- Customized checklist and tracking templates
- Tool transfer session summary
Your team has a clear operational structure, a written plan, and the tools to execute — built around your specific program.
Request ProposalOperational Management
WHO THIS IS FOROrganizations that need OTTEP to own the coordination layer — managing timelines, vendors, communication, and cross-functional alignment so internal staff stay focused on their core work.
What's included- Everything in Service 1
- Active timeline and milestone management
- Vendor sourcing and ongoing coordination
- Meeting facilitation and planning notes
- Internal and external communication flow
- Cross-functional coordination across teams, partners, or agencies
- Budget tracking support
- Run-of-show or production schedule development
- Operational troubleshooting as issues arise
- Everything in Service 1 deliverables
- Active project tracker with milestone statu
- Vendor coordination matrix
- Meeting notes and follow-up documentation
- Communication log and status updates
- Post-project debrief summary
A professionally managed implementation process that protects your team’s capacity, keeps vendors accountable, and moves the initiative forward on schedule.
Request ProposalFull Operations Build-Out
WHO THIS IS FOROrganizations launching a new program, managing a multi-partner initiative, or executing a high-visibility project that requires OTTEP to own the complete operational structure from kickoff through delivery.
What's included- Everything in Services 1 and 2
- Full program or initiative operational ownership
- Multi-partner and multi-agency coordination
- Procurement and budget documentation support
- Stakeholder communication management
- Grant deliverable tracking (if applicable)
- On-site operational support (if applicable)
- Full documentation and reporting package
- Everything in Services 1 and 2 deliverables
- Complete operational playbook for the initiative
- Multi-partner coordination structure and accountability matrix
- Full documentation package for funder, board, or agency reporting
- Post-project debrief and lessons-learned summary
- Optional: transition documentation if handing off to internal team
A complete, professionally managed operational structure that delivers your initiative on time, keeps all partners aligned, and produces documentation-ready outcomes.
Multi-year or multi-phase engagements are scoped individually. Government and public-sector clients: NTE pricing and hourly fee schedules available on request. Request ProposalOngoing Monthly Retainer
Organizations with continuous programs, grant-funded initiatives with ongoing operational demands, or recurring events that need consistent operational support month over month. Retainer clients receive priority scheduling and dedicated response time.
- Dedicated monthly operational hours (scoped at engagement)
- Ongoing timeline and milestone tracking
- Monthly planning check-ins and status reporting
- Vendor and partner coordination as needed
- Priority response and scheduling
- Minimum 3-month commitment
- Scope and hours confirmed at engagement
- Month-to-month renewal after initial term
- Unused hours do not roll over
- Scope changes require written amendment
A consistent operational partner who knows your program, your vendors, and your stakeholders — without the overhead of a full-time hire.
Request ProposalQuick Comparison Matrix
| Service 01 Advisory |
Service 02 Management |
Service 03 Build-Out |
ONGOING SUPPORT Retainer |
|
|---|---|---|---|---|
| Core Deliverables | ||||
| Assessment & Gap Analysis | ✓ | ✓ | ✓ | — |
| Planning Frameworks & Tools | ✓ | ✓ | ✓ | — |
| Active Timeline Management | — | ✓ | ✓ | ✓ |
| Vendor Coordination | — | ✓ | ✓ | ✓ |
| Meeting Facilitation | — | ✓ | ✓ | ✓ |
| Cross-Functional Coordination | — | ✓ | ✓ | ✓ |
| Full Operational Ownership | — | — | ✓ | — |
| Multi-Partner Management | — | — | ✓ | — |
| Procurement Documentation | — | — | ✓ | On Request |
| Ongoing Monthly Support | — | — | — | ✓ |
| Pricing Options | ||||
| Hourly / NTE Available | On Request | On Request | On Request | On Request |
Investment is determined by initiative scope, organizational complexity, stakeholder count, and timeline.
Start a Project InquiryExperience You Can Trust. Events That Reflect Your Brand.
Over The Top Events & Parties is a California Certified Small Business and Micro Business based in Sacramento. Founded by Teresa Mixon — event strategist, program operations specialist, and execution expert — OTTEP has served corporate clients, government-adjacent programs, nonprofits, and private clients across the Sacramento region, Bay Area, and beyond.
Standard Planning Timeline
Standard lead time is 8–12 weeks. Engagements with a planning window of 6 weeks or less are quoted using a short-timeline rate to reflect the accelerated planning process.
Contact us to discuss availability.
Professional On-Site Execution
All full-management services include professional event-day management for up to 10 hours on-site.
Extended event days, multi-day events, and complex load-in/load-out schedules are quoted individually within your proposal.
Not Ready for a Full Project Yet?
Book an Event Plan Audit. In 3 hours, we review what you have, identify what's missing, and give you a written priority plan — so you know exactly what to do next. Investment: $1,000. Applies as a credit if you move forward.