Professional Event Management for Companies That Can’t Afford a Bad Event.
From product launches and corporate holiday parties to client appreciation events and executive retreats — OTTEP handles the planning, the vendors, the logistics, and the day so your team doesn’t have to.
We partner with companies, developers, real estate groups, healthcare organizations, regional businesses, law firms, financial firms, and executive teams across the Sacramento region and beyond. If your organization needs an event that reflects your brand, engages your stakeholders, and runs without a hitch — this is the service for you.
Best Fit For
Organizations that need experienced event leadership without adding internal headcount. If the event matters to your brand, your clients, or your stakeholders — OTTEP is built for this.
Event Types We Manage
· Corporate holiday parties · Client appreciation events · Product launches · Executive retreats · Staff appreciation events · Private-sector grand openings · Groundbreakings · Company milestones
The problem we solve
Most companies don't have an internal event department. That means your next holiday party, client appreciation event, product launch, or company milestone falls on someone who already has a full-time job. OTTEP steps in as your full-service event management partner — so the event gets the attention it deserves and your team stays focused on what they do best.
A professionally managed, on-brand event that runs on schedule, reflects your organization's standards, and leaves your team free to be present — not managing logistics.
Corporate Event Support
For companies that already have a clear event concept, date, guest count, and general direction, but need professional support sourcing vendors, coordinating logistics, and managing event-day details.
Corporate Event Support is best for smaller internal events, employee appreciation events, office luncheons, staff celebrations, company milestones, and vendor-supported corporate gatherings with limited planning needs.
Professional service fees are separate from third-party event expenses such as venue, catering, rentals, staffing, entertainment, AV, permits, security, signage, photography, décor, and vendor gratuities.
Standard lead time is 8–12 weeks. Short-timeline rate applies for engagements under 6 weeks.
Corporate Vendor Sourcing & Coordination
BEST FORCompanies that already have an event concept, date, guest count, and general direction, but need help sourcing and coordinating vendors.
What's included- Vendor research & quote comparison
- Vendor availability checks
- Vendor communication & coordination
- Contract, deposit & deadline tracking
You get professional vendor support without full-service planning.
- Initial scope review and vendor needs assessment
- Rental, catering, staffing, entertainment, or specialty vendor research
- Quote collection and comparison
- Vendor availability checks
- Vendor recommendation summary
- Coordination of client selections
- Vendor communication through final confirmation
- Contract, deposit, balance, and deadline tracking
- Confirmation of delivery, setup, service, and pickup windows
- Coordination of vendor needs such as access, timing, power, water, and site contact information
Corporate Event-Day Management
BEST FORCompanies that already have vendors selected and the event plan mostly organized, but need professional on-site management so employees can participate in the event.
What's included- Event-day readiness review
- Vendor arrival coordination
- Timeline & flow management
- Up to 6.5 hours on-site
You get a professional event manager who protects your internal team from managing logistics during the event.
- Event-day readiness review
- Vendor arrival coordination
- Client point-person briefing
- Vendor timing and responsibility review
- Guest-area readiness check
- Catering or service-area coordination
- Timeline and flow management
- Basic issue resolution during the approved on-site window
- Communication with vendors and client contact during the event
- Event closeout confirmation before OTTEP departure
Corporate Event Support Service
BEST FORSmall corporate luncheons, staff celebrations, office events, employee appreciation events, and simple company milestones where the client needs professional support without full-service planning.
What's included- Vendor sourcing & quote comparison
- Vendor coordination & logistics tracking
- Event-day readiness review
- Event-day management support
You get one professional partner to help source vendors, coordinate logistics, and manage the event day.
- Initial event scope review
- Vendor sourcing and quote comparison
- Rental and catering coordination
- Vendor availability and service-window confirmation
- Budget-conscious vendor recommendations
- Coordination of client selections
- Vendor deadline tracking
- Basic layout or placement guidance
- Final vendor confirmations
- Event-day readiness review
- Vendor arrival coordination
- Setup and service-area oversight
- Timeline and flow management
- Client point-person support
- Real-time issue resolution
- Event closeout confirmation
Expedited Corporate Event Support
BEST FORCompanies with a short planning timeline, urgent vendor needs, or an event date that requires fast coordination.
What's included- Rush vendor sourcing
- Compressed planning timeline
- Priority logistics coordination
- Event-day management support
You get accelerated support when the event timeline is short and decisions need to move quickly.
- Expedited scope review
- Accelerated vendor sourcing
- Priority vendor availability checks
- Rush quote comparison and coordination
- Compressed approval schedule
- Vendor deadline and payment tracking
- Priority logistics review
- Event-day readiness planning
- Event-day management support
- Increased confirmation tracking
- Short-window decision support
Corporate Event
Management Services
All services include event-day management up to 10 hours on-site. Events requiring extended on-site time, multi-day coverage, or load-in/load-out are quoted accordingly. Standard lead time is 8–12 weeks. Short-timeline rate applies for engagements under 6 weeks.
Corporate Event Management
What's included- Master timeline & run of show
- Vendor coordination & communication
- Logistics planning & oversight
- Event-day management (up to 10 hrs on-site)
You get a seasoned event manager who owns the day.
- Initial planning consultation and scope alignment
- Full event timeline and workback schedule
- Vendor coordination and accountability tracking
- Logistics plan including load-in, setup, and breakdown
- Run of show with minute-by-minute sequencing
- Single point of contact for all vendors on event day
- Up to 10 hours on-site management
- Post-event debrief summary
Corporate Event Production
What's included- Everything in Event Management
- AV & staging coordination
- Guest experience management
- Branded elements & identity alignment
- Multi-vendor management & alignment
You get full production oversight, not just logistics.
- Everything in Corporate Event Management
- AV vendor sourcing, briefing, and on-site coordination
- Staging layout and production schedule
- Guest arrival experience design
- Branded element coordination
- Multi-vendor coordination matrix
- VIP and speaker logistics management
- On-site production team coordination
Full Corporate Event Planning & Production
What's included- Strategy development & concept planning
- Full vendor sourcing & management
- Budget oversight & timeline discipline
- Guest experience & public-facing delivery
- Full on-site execution & operational lead
You get a full event department, not just a coordinator.
- Event strategy session and goal alignment
- Full planning timeline from kickoff through post-event wrap
- Venue sourcing and contract review support
- Complete vendor sourcing, negotiation support, and management
- Budget framework and procurement tracking
- Guest experience design
- Stakeholder, VIP, and speaker coordination
- Full production schedule, run of show, and command structure
- Complete event-day management and onsite team
- Post-event debrief report
-
Cardinal Glass Industries
Three-year corporate holiday event partner for Cardinal Glass Industries — returning for their 2026 celebration. OTTEP manages full vendor sourcing, event design, on-site logistics, and day-of production for their annual employee holiday party.
-
Raising Cane's
Full event management for a corporate milestone event including vendor coordination, stakeholder logistics, and on-site production.
-
Bay City Electric Works
Event production, vendor procurement, and day of management for Groundbreaking event & Grand opening event.
Experience You Can Trust. Events That Reflect Your Brand.
Over The Top Events & Parties is a California Certified Small Business and Micro Business based in Sacramento. Founded by Teresa Mixon — event strategist, program operations specialist, and execution expert — OTTEP has served corporate clients, government-adjacent programs, nonprofits, and private clients across the Sacramento region, Bay Area, and beyond.
Standard Planning Timeline
Standard lead time is 8–12 weeks. Engagements with a planning window of 6 weeks or less are quoted using a short-timeline rate to reflect the accelerated planning process.
Contact us to discuss availability.
Professional On-Site Execution
All full-management services include professional event-day management for up to 10 hours on-site.
Extended event days, multi-day events, and complex load-in/load-out schedules are quoted individually within your proposal.
Not Ready for a Full Project Yet?
Book an Event Plan Audit. In 3 hours, we review what you have, identify what's missing, and give you a written priority plan — so you know exactly what to do next. Investment: $1,000. Applies as a credit if you move forward.