Your Event, Managed.
Your Day, Protected.
OTTEP brings professional event management to weddings, private celebrations, and estate events so every detail is handled, every vendor is coordinated, and you actually get to enjoy the day you planned.
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OTTEP works with couples and families planning weddings and private estate events who want their celebration professionally managed without the stress of doing it alone. We serve clients across Sacramento, the Bay Area, Napa, St. Helena, and surrounding regions, including destination weddings and private property celebrations.
Best Fit For
Couples and families planning weddings or private estate events who want a professionally managed experience, have multiple vendors to coordinate, and understand that the cost of a poorly executed event is far higher than the cost of getting it right.
Event Types We Manage
Weddings \ Private estate events
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Cynthia & Neil | Napa
Day-of management and vendor procurement for a Napa Valley wedding. OTTEP managed all vendor relationships, day-of logistics, and onsite execution, allowing the couple to be fully present for every moment of their celebration.
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Lauren & Erich | St. Helena
Day-of management and vendor procurement for a St. Helena wine country wedding. OTTEP managed all vendor relationships, timeline execution, and on-site logistics from ceremony through reception across a private estate setting.
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Pat & Elaine | Sacred Heart
Full planning + Design/Event Concept engagement for a Sacramento wedding at Sacred Heart. OTTEP owned the complete planning process from vendor sourcing and budget management through ceremony and reception execution, delivering a polished, well-coordinated celebration from start to finish.
Private Events &
Wedding Services
All management services include event-day coordination up to 10 hours on-site. Standard lead time is 8–12 weeks. Short-timeline rate applies for engagements under 6 weeks.
Day-of Management
What's included- Pre-event planning call to review timeline and vendor list
- Vendor communication and confirmation 48 hours before the wedding
- Rehearsal attendance — processional, recessional, and cue structure
- Full event-day management up to 8 hours on-site
- Single point of contact for all vendors, venue, and wedding party
You get a professional in command of your event from start to finish.
- One 60-minute pre- event planning call to review your full vendor list, timeline, and day-of priorities
- OTTEP reviews all vendor contracts and confirms
- Rehearsal attendance: OTTEP directs processional and recessional order, confirms cuing with officiant, coordinates wedding party timing
- Day-of vendor check-in and briefing — every vendor knows their cue, their contact, and their timeline
- Timeline management from ceremony through reception — OTTEP owns the clock so you don't have to
- Single on-site point of contact for all vendors, venue staff, and wedding party
- Up to 8 hours on-site day of event
- End-of-night vendor dismissal
Available for events booked with a minimum 4-week lead time. Events inside 4 weeks subject to short-timeline rate.
Final 90 to 60-Day Wedding Management
What's included- Comprehensive vendor review and confirmation across all contracted vendors
- Full timeline build — ceremony, cocktail hour, and reception flow
- Venue walkthrough and layout coordination
- Rehearsal attendance and direction
- Full event-day management up to 10 hours on-site
You get expert hands on your event exactly when it matters most.
- Engagement kick- off call — OTTEP reviews your full vendor list, contracts, and planning status
- Available for engagements booked 60 to 90 days before the wedding date
- Comprehensive vendor audit: OTTEP identifies gaps, conflicts, or missing confirmations and resolves them
- Comprehensive vendor review and confirmation
- Full timeline build including ceremony, cocktail hour, and reception
- Venue walkthrough and layout coordination
- Rehearsal attendance and direction
- Final vendor briefing package distributed before event
- Complete event-day management up to 10 hours on-site
- Single point of contact for all vendors and wedding party
Engagements booked inside 60 days subject to short-timeline rate.
Private Event Management
What's included- Full logistics ownership
- Multi-vendor coordination
- Guest experience management
- Complete event-day execution
You get full operational ownership so you can be a guest at your own event.
- Planning consultation and event goal alignment
- Full event timeline and logistics plan
- Multi-vendor coordination matrix
- Guest arrival, flow, and experience management
- Program moment and entertainment cuing
- Complete event-day execution up to 10 hours on-site
- Venue sign-off and endof-night wrap coordination
Complex Wedding / Estate Management
What's included- Private property and estate logistics
- Production team coordination
- Complex multi-vendor management
- Setup, flow, and breakdown oversight
You get production-level management for a non-venue setting.
- Private property site assessment and logistics planning
- Vendor load-in schedule and access coordination
- Production team briefing and on-site direction
- Complex multi-vendor management
- Guest arrival experience design and flow management
- Full setup and breakdown oversight
- Complete event-day management up to 10 hours on-site
- Post-event vendor dismissal and property sign-off
Full Planning
What's included- Planning from first call through execution
- Vendor sourcing and management
- Budget oversight
- Full logistics and eventday execution
- Included item five
You get a planning partner from the beginning, not just the end.
- Initial planning consultation and vision alignment
- Full planning timeline from kickoff through post-event wrap
- Venue sourcing and contract review support
- Complete vendor sourcing, vetting, and management
- Budget framework and spend tracking
- Guest list, RSVP, and logistics coordination
- Full timeline and run of show build
- Complete event-day management and onsite team
Full Planning + Design / Event Concept
What's included- Concept and design direction
- Vendor management aligned to vision
- Styled production coordination
- Full planning and eventday execution
You get a cohesive, styled event built from a clear creative vision.
- Everything in Full Planning
- Event concept development and design direction
- Style guide and visual reference for all vendors
- Florals, linen, lighting, and decor coordination aligned to concept
- Vendor selection weighted to design vision
- Styled setup oversight and visual quality check on event day
- Cohesive guest experience from arrival through departure
Experience You Can Trust. Events That Reflect Your Brand.
Your wedding or private celebration deserves the same level of operational excellence that corporations and government agencies trust us to deliver — and the personal attention that only comes from a team that treats your event as the priority it is.
Over The Top Events & Parties is a California Certified Small Business founded by Teresa Mixon, with over a decade of weddings and private celebrations managed across Sacramento, Napa, St. Helena, and the Bay Area. We bring the same planning rigor, vendor relationships, and day-of command structure to your wedding that we bring to every high- stakes event we produce.
When you hire OTTEP, you get one point of contact, a team that has seen every vendor problem and timeline challenge there is, and the confidence that your day will run exactly the way you planned it.
Not Ready for a Full Project Yet?
Book an Event Plan Audit. In 3 hours, we review what you have, identify what's missing, and give you a written priority plan — so you know exactly what to do next. Investment: $1,000. Applies as a credit if you move forward.