Your Event Is Already in Motion. Let's Make Sure It's on Track.
You have a date. You have a venue. You might have a committee. But something feels scattered or behind and you're not sure what's missing. OTTEP's Event Operations Sprint gives you the structure, the plan, and the clarity to move forward with confidence.
Event Operations Sprint
And Strategic Audit
The Event Plan Audit investment applies as a credit toward any full engagement booked within 30 days.
Event Plan Audit
- Written gap and risk summary
- Priority recommendations
- 3-hour diagnostic engagement
- Credit toward full engagement
You get an honest, expert read on exactly what's missing.
- 90-minute discovery call to review current planning status
- Review of existing vendor contracts, timeline, and documentation
- Written gap and risk summary covering logistics, staffing, and timeline
- Prioritized recommendations ranked by urgency and impact
- 30-minute follow-up call to walk through findings
- Credit applies toward Sprint or any full engagement if booked within 30 days
Event Operations Sprint
- Full timeline and vendor tracker
- Run-of-show framework
- Staffing and roles plan
- Priority matrix and next steps
You get the operational tools to run the rest of planning with confidence.
- Everything included in the Event Plan Audit
- Built timeline and workback schedule to your event date
- Vendor coordination tracker with contact info and deliverable status
- Run-of-show framework draft for event-day sequencing
- Staffing and roles plan with clear ownership
- Priority matrix ranking remaining tasks by urgency
- One working session to transfer tools and answer questions
Intensive Operations Buildout
- Full operational structure
- Complete planning toolkit
- Vendor matrix and management plan
- Meeting and stakeholder support
You get a complete operational system built around your specific complexity.
- Everything included in the Event Operations Sprint
- Full operational structure for complex, multi-vendor situations
- Complete planning toolkit including budget tracker and decision log
- Vendor management matrix with accountability and escalation protocol
- Stakeholder meeting support including agendas and facilitation guidance
- Two working sessions for tool transfer and team training
The Event Plan Audit investment applies as a credit toward any full engagement booked within 30 days.
Start a Project InquiryExperience You Can Trust. Events That Reflect Your Brand.
Over The Top Events & Parties is a California Certified Small Business and Micro Business based in Sacramento. Founded by Teresa Mixon — event strategist, program operations specialist, and execution expert — OTTEP has served corporate clients, government-adjacent programs, nonprofits, and private clients across the Sacramento region, Bay Area, and beyond.
Standard Planning Timeline
Standard lead time is 8–12 weeks. Engagements with a planning window of 6 weeks or less are quoted using a short-timeline rate to reflect the accelerated planning process.
Contact us to discuss availability.
Professional On-Site Execution
All full-management packages include professional event-day management for up to 10 hours on-site.
Extended event days, multi-day events, and complex load-in/load-out schedules are quoted individually within your proposal.
Not Ready for a Full Project Yet?
Book an Event Plan Audit. In 3 hours, we review what you have, identify what's missing, and give you a written priority plan — so you know exactly what to do next. Investment: $1,000. Applies as a credit if you move forward.